Presenters must be ready with their presentation in .ppt or .pdf format on a memory stick to download to the laptops in the speaker ready room. Presenters will not be allowed to use their laptops. A slide template is provided above, but not required.

Presenters should be present at their conference room at least 10 minutes prior to the beginning of the session.

Presenters should print a short introduction (3-4 lines) that can be used by the session chair to introduce the presenter. Presenters should bring this introduction to Speaker’s Breakfast on the day of their presentation.

The large number of papers being presented at IEMDC requires strict adherence to the time limits for presenting papers. This assures that everyone has a fair chance to present their work and answer questions. It is the job of the session chair to keep time and maintain the schedule. Each paper is allowed 15 minutes for presentation and 5 minutes for questions and answers. Please plan your presentation accordingly.

The following audiovisual equipment will be available in each meeting room for use during the conference: LCD data projector with a laptop computer.

IEMDC requires all of its authors to prepare their presentations in electronic format. Microsoft PowerPoint and Adobe Acrobat are the two formats acceptable. Authors will not be allowed to connect their computers to the display projectors. Transferring the projector from one computer to another and back again takes too much time and creates a possibility for computer crashes. As stated above, authors are required to bring an electronic copy of their presentation on USB-interfaced memory media to download to the session laptop.

Papers accepted to a Poster session are published in IEEE Xplore exactly as an oral presentation.

Poster sessions will be held on Monday, May 19 from 5:30PM – 7:00PM, Tuesday, May 20 from 1:30 – 3:00pm and Tuesday, May 20 from 3:30 – 5:00pm. During this time, attendees will be browsing the posters and will stop to ask questions and discuss the content.

Presenting authors must remain near their poster to address questions and present their work for the duration of the poster session. All posters must contain figures and graphics from the submitted paper to illustrate and support their work.

The usable space on each poster board for the poster sessions is approximately 48 inches (122 cm) wide by 36 inches (92 cm) high.

The posters must be created, transported to the conference, and presented by an author or their representative. A UPS printing store can be found nearby the Westin Houston (please see poster instruction document above for more details).

The posters must be posted at least thirty minutes prior to the respective poster session. Thumbtacks will be provided. The posters must be removed within one hour of the close of the respective session.

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May 18, 2025
Tutorials
Welcome Reception 5:30 – 6:30 PM

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May 19, 2025
Plenary Session 1
Oral/Special Sessions
Expo Open – 4:00 – 7:30PM
Poster Session 1
Expo Reception

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May 20, 2025
Plenary Session 2
Oral/Special Sessions
EXPO- 12:00 – 5:00PM
Poster  Session 2 
Poster Session 3
Banquet – 6:00 – 8:00PM

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May 21, 2025
Oral Sessions
Awards Lunch – 12:30 – 2:00pm

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